Community Events & Health Fairs

Requests from the public for Grady Health System to participate in any community events or health fairs will be directed to Public Affairs. The requesting party will be asked to fill out a community event/health fair request form. After evaluation, Public Affairs will notify the requesting party as to whether or not Grady can fulfill the request*.

Guidelines:

1. Community Event/Health Fair requests from community organizations will be reviewed on a case-by-case basis to be approved by Public Affairs.
2. All requests must be received a minimum of 3 weeks from the event date.
3. Specific requests for services/activities and the targeted audience should align with outreach objectives and services provided by Grady Health System.
4. Grady will develop and provide a cost estimate for the services requested. Requests should include whether financial assistance is needed to provide the requested services. There is a limited amount of grant funding available to support community events and health fairs.
5. Public Affairs will determine if Grady Health System personnel and resources are available to comply with the request. If financial assistance is requested but unavailable, requestor will be expected to pay the full cost of services prior to the event, unless other arrangements are made.
6. The requesting party should represent a creditable organization. There should be evidence that the event is well-planned and organized.
7. The organization must provide adequate space and necessary furnishings (i.e. tables, chairs, electricity) to perform the requested functions.
8. Cancellation of the Community Event/Health Fair must take place no later than 48 hours prior to the scheduled event time or full reimbursement for costs incurred will be expected.
9. All news media inquiries and contacts must be reported to Grady Media Relations, which is designated and authorized by Grady Health System to clear all information released outside of Grady Health System and to designate a spokesperson for each inquiry.
10. All publications that include the Grady name or logo (brochures, flyers, books, newsletters, banners, T-shirts, or postings),which may be distributed to external audiences outside of Grady Health System, must be approved by Public Affairs prior to production.
11. All participation in community events/health fairs by Grady personnel, including activities conducted with partner agencies, should be recorded for tracking purposes and information provided to Public Affairs for documentation in departmental reports, etc.

Request Form

* Meeting your request depends on the availability of the staff. It may be necessary to change the screenings provided if your request cannot be met. In addition, no event materials using Grady's name or likeness can be created with approval.